Technology » Quick Guide to Systems

Quick Guide to Systems

Aspen View Academy provides students accounts to Google Workspace for Education. Google includes a suite of web-based programs providing email, word processing, spreadsheet, presentation, calendaring, research, and collaboration tools for all AVA students and teachers. The effective use of these tools helps prepare and engage our 21st century learners. Google Workspace is a cloud-based suite, which means it is available at school and at home via the web.
 

http://docs.google.com
http://drive.google.com
http://classroom.google.com

Even though a strict content filter is in place while students are in school (when students are on school-owned devices all the time), there is always a chance students could be exposed to inappropriate content. School staff will monitor students’ use of Apps when students are at school. Parents are responsible for monitoring their child’s use of Apps when accessing programs from home. Students are responsible for their own behavior at all times and their strict adherence to DCSD’s Code of Conduct is expected.

Parents are able to access their students' Google Workspace for Education account at any time. Aspen View uses the same naming convention as DCSD: lastname, first initial, middle [email protected]. If you are unsure of your student's username, you can look in Infinite Campus and use the first part of the students' listed DCSD email and add on the @s.avak8.org. Middle School student passwords are always Ava+Student number. Elementary passwords vary by grade.

If you need help accessing your students' account, please email [email protected]

Computer
  1. At the login screen, enter your AVA Account Username (you do not need to enter your complete email address as the computer automatically fills in the @s.avak8.org part. Click Next.
  2. Enter your AVA Account password. Click Next. 
NOTE: Your AVA Username follows the same naming convention as DCSD. Lastname+Firstname+MiddleInitial. Some students may have a number as well if there are multiple students with the same username. This username stays with the student as long as he/she is enrolled in a DCSD school. 
 
For grades 3-8, the AVA Password is Ava+student number. The student number is also called a lunch number. This number is assigned by DCSD and stays with the student the entire time he/she is enrolled in a DCSD school. 
Monitoring
Aspen View Academy uses GoGuardian to filter students at school and on all school-owned student devices.
All website traffic on the network, including both wired and wireless access, passes through this enterprise-level content filtering system. The content filter uses both a centralized database of websites maintained by the vendor and a locally-managed blocked site list. The vendor database covers millions of sites and is updated in real-time; sites are typically categorized and blocked/allowed based on how the filter's automatic algorithms detect the content of a site. In addition, when questionable web content is accessed and reported to IT staff, IT Staff review the content and add to the blocked list if needed. 
 
In addition, our filter enforces Google search engine traffic to use Safe Search functionality, including image searching. Browser visits to search engines on the network have the search engine preference for safe-searching defaulted to ON. This allows an extra layer of enforcement to prevent adult and explicit content from being searched on these search engines. When questionable content is encountered (which does occasionally occur due to the challenges of filtering and automatic identification of images), our expectation is that a teachable moment has occurred during which an educator can express the importance of reporting inappropriate content encounters.
 
As no web filter is 100% accurate, we rely on the responsiveness of our staff and students to report access to questionable content, as well as adherence to the expectations set forth in the Student Technology Policy and the Parent Student Handbook. .
 
Please report any questionable content to AVA school IT Staff at [email protected]. You may also report the URL to Google to update their SafeSearch filters. 
 
Aspen View Academy uses GoGuardian for web filtering of students. As a parent, you have access to the GoGuardian Parent app, which provides you with insight into your students' online activity when on school-owned devices.
 
The GoGuardian Parent app provides an overview of your children's online activity on school-managed devices and accounts - this overview includes the apps, extensions, documents, and websites your student visited. 
 
What is included in this app:
  • Top 5 overview of your student's online activity
  • Any teacher interventions related to your student's online activity (5th-8th grade only)
  • 30-day overview of your student's online activity
 
To access the app, please follow the below instructions:
1. Download the app
              1.    Download via Apple Store
              2.    Download via Google Play Store
 
2. After the app is successfully downloaded and installed, open it up and enter the parent email address registered in Infinite Campus. Note: If you forgot your registered email address, please reach out to [email protected]
 
3. Login/Check Email: Check your email on your phone for a link to log in to the app. Tap the "Verify your email", and it will take you straight to the app. Note: If you don't have access to your email through the device you used to log in, tap on "Login with verification code", and copy and paste the verification code from the email into the app.
 
That's it! You will now be able to see and monitor your students' internet  use on school devices. 
 
Infinite Campus is a district-wide application used throughout all schools in Douglas County School District. You can view your student's assignments, grades, class schedule, attendance, and more. 5th grade students and above are taught how to log in to Infinite Campus to check assignments and grades. 
 
Click here for a quick guide on using Infinite Campus. 
More information is also available on DCSD's website
New Parent information letter.